Office Administrator

We are working with the Independent Association of Prep Schools (IAPS) who have an exciting opportunity available for an eager, enthusiastic and committed individual to join the team as an Office Administrator on a full-time, permanent basis. You will provide invaluable support to the Association and colleagues by ensuring the smooth running of our office. Your focus will be on providing high-quality administrative support to the office as a whole and engaging with colleagues across the various teams as enquiries come in. This is a busy and varied position as the work entails a wide range of tasks from overseeing pre-planned events, supporting the Head of Commerce & Operations in resolving issues that arise with the management of a building, and being the initial point of contact for external email and phone enquiries.

You will either be currently working in an administrative role and looking for the opportunity to working across a wider breadth of areas, or you are in the early years of your career and are ambitious to find an employer who sees your potential and will invest in your training. You will either have some administrative experience or alternatively be someone with a strong attention to detail, possess great planning, organisational and time management skills with a desire to be part of an exciting, fast-paced and customer focused environment. If you see yourself described above, please consider applying.

It’s common for candidates to rule themselves out of applying if they don’t perfectly match a role’s criteria – we’re more interested in potential than a perfect match of skills or experience and know that the right attitude trumps both.

About IAPS

IAPS is the Association for world-class prep and junior Headteachers. It works to support its members in their efforts to lead excellent schools and deliver the highest standards of education and care to their pupils.

We offer a professional working environment with a positive ‘team’ ethos and atmosphere, as well as an attractive pension scheme and annual leave entitlement. We are open to discussing flexible working arrangements with the successful candidate.

Key Responsibilities

· Create a suitable working environment that meets the needs of IAPS staff.

· Assisting with the preparation of the office for scheduled committees and other events.

· Be the point of contact with building tenants to ensure all parties are receiving the level of service required.

· Perform all administrative and clerical duties necessary for effective office management including being the first port of call for all enquiries into IAPS, overseeing the maintenance/ services schedule and managing the assignment or booking of meeting rooms.

Knowledge, Skills and Experience Required

· The ability to work as part of a fast-paced, high-performing team whilst being comfortable working without direction and using own initiative to problem-solve.

· Excellent organisational skills and attention to detail, with a commitment to excellence.

· Excellent time management with a clarity of thinking that allows a focus on the most important task, insight, or action.

· Ability to manage competing priorities to demanding timescales.

· Ability to learn new skills quickly.

· A ‘service mindset’ prompting the constant question ‘How can I better serve members, my team and the organisation?’ and leading to exemplary effort and reflective personal development.

· Proficiency with the Microsoft Office suite.

If you feel you have the skills and experience to be our office administrator, please click ‘Apply’ today.

IAPS is committed to promoting equality of opportunity and wishes to encourage applications from individuals from a diversity of backgrounds. IAPS will ensure that all applicants receive equal consideration irrespective of age, disability, gender reassignment, marital status, pregnancy or maternity, race, religion or belief, sex or sexual orientation.

No agencies please.